Executive Assistant with Maestas Development Group

Description

We are looking for a high-level, motivated, enthusiastic Executive Assistant and Office Administrator to support the CEO of Maestas Development Group. This exceptional candidate must be willing to go above and beyond in all situations and be expected to be the right-hand to the CEO. This person will thrive in fast-paced environments and be comfortable with feedback and growth opportunities. The ideal candidate will relish the opportunity to take on greater responsibilities and will be eager to demonstrate their ability to elevate or support the CEO and company to achieve their goals.

Compensation:

• Salary Range: $70,000 – $75,000
• 3 Weeks Paid Time Off
• IRA 3% Matching Contribution
• Discretionary Bonus

Responsibilities

• Lead operational projects, conduct research, and prepare briefings and presentations on topics relevant to the CEO and Company.
• Manage the CEO’s schedule, and coordinate logistics for events and meetings, including arranging catering and audio/visual equipment.
• Serve as the first point of contact for external stakeholders, managing inquiries and correspondence including management of email traffic.
• Manage incoming CEO emails to ensure timely and appropriate follow-up, flag priority items, and draft responses as needed.
• Handle confidential and sensitive information with discretion and professionalism.
• Represent the CEO with professionalism and utilizing exceptional critical thinking and emotional intelligence in various conversations and interactions.
• Anticipate the needs and priorities of the CEO and proactively take action to ensure productivity and success.
• Be prompt and responsive to calendar requests. When priorities change quickly, respectfully communicate to those affected and seamlessly move meetings.
• Quickly move on to scheduling important engagements and politely decline or delegate invitations when appropriate.
• Screen and direct phone calls.
• Handle requests and queries appropriately.
• Manage deadlines and relationships with clients.
• Organize and systemize physical and digital file systems.
• Serve as the Office Administrator, which includes ordering supplies, ensuring proper maintenance and operation of equipment, scheduling and coordinating building and maintenance projects, and other office support as needed.
• Perform various clerical tasks to assist in the smooth operation of the office.
• Handle deliveries and errands on an as-needed basis.

Qualifications

• Bachelor’s degree in a relevant field or equivalent work experience.
• At least 5 years of experience as an executive assistant or in a similar role supporting a high-level executive.
• Possess strong critical thinking abilities.
• Organization skills, meticulous attention to detail, and a history of taking ownership of multiple projects, duties, and assignments – with a commitment to excellence in all areas of the role.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong people skills.
• Proficiency in Microsoft Office and other relevant software.
• Proactive; following up on open items, anticipating issues, and closing loops on pending requests.
• Critical thinker, able to anticipate needs, pivot quickly, and proactively address challenges.

Compensation

$70,000 – $75,000

About Maestas Development Group

Maestas Development Group is committed to improving neighborhoods and communities through the projects we create. We strive to improve the lives of people in these communities by providing jobs, services, and sustainable solutions that support their needs.

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