Executive Marketing Assistant with Clark & Clark Real Estate | KW

Do you thrive in a fast-paced environment, love to solve problems before they arise, and have a knack for both organization and creativity? Clark and Clark Real Estate is seeking a dynamic and proactive Executive Assistant to not only keep operations running smoothly but also take ownership of social media and marketing tasks. If you’re highly organized, self-motivated, and love the idea of supporting a driven real estate team while contributing to its digital presence, we’d love to meet you.

This is not your average assistant role. As our Executive Assistant, you’ll be the right hand to our team leader, managing emails, schedules, and admin tasks, and helping us drive growth through marketing support and social media engagement. You’ll support sales efforts, ensure systems are running smoothly, and bring a creative spark to our digital strategy. If you’re someone who takes initiative, enjoys wearing many hats, and can keep up with a high-energy, growing team, this position is for you!

Compensation:

• Salary Range: $40,000 – $50,000
• Paid Time Off
• Bonus Opportunities
• Growth Opportunities

Responsibilities

Executive & Operational Support

• Assisting and supporting the owner in all business and personal areas needing assistance
• Manage calendars, schedule meetings, and coordinate daily activities for the team leader
• Track transactions, listings, and wholesale deals from lead to close
• Coordinate with title companies, clients, agents, and vendors
• Maintain and optimize CRM, pipeline, and task systems
• Onboard new agents/team members and assist with recruiting tasks
• Managing day-to-day office operations
• Screen and direct phone calls; distribute correspondence
• Handle unexpected issues independently (e.g., property access or vendor delays)

Marketing & Social Media Management

• Manage and grow the team’s presence across social platforms (Instagram, Facebook, LinkedIn, etc.) by creating and posting engaging content, including posts, stories, and reels
• Promptly respond to DMs and messages, engage with followers, and convert inquiries into leads
• Promote “coming soon” listings, open houses, and team achievements through compelling social media and marketing efforts
• Design clean, eye-catching materials such as flyers, listing packages, event promotions, and yard signs using Canva or similar tools
• Coordinate listing photography, signage placement, and other visual marketing efforts
• Support email marketing efforts and newsletter distribution to engage clients and recruit agents
• Maintain a content calendar for brand visibility, agent retention, and team recruiting
• Track and report social media analytics and campaign performance monthly
• Collaborate directly with the team leader and agents to ensure consistent brand messaging and marketing support
• Take initiative to explore creative marketing strategies that align with the team’s goals

Database & Systems Management

• Maintain and optimize the CRM by keeping data clean, organized, and accurately tagged
• Implement and manage automated follow-up campaigns and drip sequences to ensure consistent lead nurturing
• Monitor lead flow daily and ensure timely, effective follow-up by distributing leads to the appropriate agents
• Leverage automation tools and systems to streamline workflows, minimize manual tasks, and enhance team efficiency
• Own the “behind-the-scenes” operations of lead management to support the team leader’s focus and improve overall productivity
• Continuously look for opportunities to improve processes, increase speed to lead, and create a seamless backend experience for the team

Qualifications

• 2+ years of admin, marketing, or operations experience (real estate experience is a plus)
• Strong knowledge of Canva, Google Suite, and social media platforms
• Familiarity with CRMs like FollowUpBoss, KVCore, or similar
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and proactive
• Ability to multitask, prioritize daily workload, and adapt to shifting tasks
• This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to free their agents up to sell.

Bonus If You Have:

• Experience with video editing or content creation (Reels/TikTok)
• Graphic design background or portfolio
• Familiarity with real estate transactions, contracts, or wholesale deals
• Experience working with small, fast-growing teams

Compensation

$40,000 – $50,000

About Clark and Clark Real Estate

Clark and Clark Real Estate is a top-tier, client-focused real estate agency based in Grand Rapids, MI. Our team prides itself on providing exceptional service and creating lasting relationships with clients. We value integrity, hard work, and a passion for real estate, and we are looking for someone who shares these values to help us continue to grow and succeed. Join us and be a part of an exciting, fast-paced environment with endless opportunities for personal and professional growth!

Apply Here