Transaction Coordinator – Productivity Coach with Keller Williams Realty

Are you organized, detail-oriented, and passionate about helping others succeed? Keller Williams Realty is looking for a dynamic Transaction Coordinator / Productivity Coach (TC/PC) to join our high-performing Market Center. In this unique hybrid role, you’ll play a vital part in managing real estate transactions, coaching agents toward greater productivity, and assisting in recruiting and retaining top talent.

We are seeking someone who thrives in a fast-paced environment, loves creating systems, and finds joy in mentoring others. If you’re someone who can manage contracts and empower people, this is the role for you!

The ideal candidate has proven experience in real estate transaction coordination or operations, with a strong understanding of the processes and attention to detail required to manage multiple transactions efficiently. They bring coaching, mentoring, or training experience to the table, paired with a natural ability to lead and inspire others. Highly organized and an excellent time manager, this person is a confident communicator with a heart for service and a drive for results. They are a proactive self-starter who thrives in a team environment and values collaboration.

Familiarity with KW Command, Dotloop, DocuSign, and MLS systems is a plus. Above all, the ideal candidate embraces a growth mindset and has a genuine passion for real estate and supporting others in reaching their full potential.

Compensation:

• Salary Range is $40,000-$50,000 with potential OTE up to $70,000
• Paid Time Off
• Health benefits
• Growth potential

Responsibilities

Transaction Coordination

• Manage all real estate transactions from contract to close
• Communicate with agents, clients, title, and lenders to ensure timely closings
• Maintain organized files and compliance in Command and other systems
• Track deadlines and ensure necessary documents are completed and submitted
• Provide consistent, high-level client service throughout the transaction process

Productivity Coaching

• Coach and mentor new and developing agents to increase production and confidence
• Hold one-on-one and group coaching sessions focused on lead generation, systems, and mindset
• Track agent performance metrics and provide regular progress updates
• Assist agents in goal setting, time blocking, and business planning
• Support the implementation of KW models, tools, and resources

Recruiting & Retention Support

• Assist with recruiting efforts by identifying and engaging potential talent
• Support onboarding and orientation of new agents
• Help drive Market Center culture by celebrating wins, organizing events, and encouraging growth
• Participate in career night events, social media outreach, and follow-ups with recruits

Qualifications

• Proven experience in real estate transaction coordination or operations
• Coaching, mentoring, or training experience strongly preferred
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Confident and service-oriented mindset with a drive for results
• Self-starter who thrives in a collaborative, team-oriented environment
• Familiarity with KW Command, Dotloop, DocuSign, and MLS systems (preferred)
• Growth mindset and passion for real estate
• Bilingual in Spanish is preferred
• Real estate license is required

About Keller Williams Realty

Keller Williams Realty is a top-performing real estate brokerage known for our strong culture, collaborative environment, and commitment to helping agents and staff grow personally and professionally. Backed by the global strength of Keller Williams, we offer innovative tools, world-class training, and a supportive team that empowers success at every level.

Apply Here